When a process requires the approval of a document, workflowgen uses the Doc-Approval User interface.
This user-friendly tool enables the user to upload and visualize a file for validation purposes.

1/ The Dept.Supervisor opens his/her browser and logs on to WorkflowGen.

2/ He/she clicks “New application” and selects “Procedure validation”, by clicking "Launch a new request" He/she accesses to the "Action follow-up form".

3/ Then, He/she clicks "Launch action" and the "Doc-upload" interface appears . The action He/she has to do it's to "Upload" in WorkflowGen the procedure to be validated . He/she clicks "Browse" button and  selects the procedure (Word document, PDF etc etc...) in his/her local files. Then He/she clicks "Submit" and the file is automatically uploaded in WorkflowGen. At this point an e-mail message is sent to the QC Manager with the subject line reading “One new action has been allocated to you”.

4/ From the notification e-mail, the QC Manager can consult his action and go to WorkflowGen. So, He accesses directly  to the "Request follow-up form". The action he has to do is "Approve" the procedure proposed by the Dept.Manager. In "My actions to do", He clicks "Approves" and accesses the "Doc-approval" interface. The proposed procedure is displayed in the interface, the QC Manager can read it and choose between 4 options to define the request continuation: Agreement, Refusal, Forward, Review.

4.1/ If the QC Manager chooses "Agreement":
The procedure is approved and will be used. The Dept.Supervisor is notified by email his/her request is closed and the procedure approved.

4.2/ if the QC Manager chooses "Refusal":
The procedure is refused. The Dept.Supervisor is notified by e-mail his/her request is closed and the procedure refused.

4.3/ if the QC Manager chooses "Forward":
The QC Manager has approved the procedure and estimated it required the Director agreement. So the Director is notified by e-mail that an action has been assigned to him. From the e-mail, the Director accesses WorkflowGen and launch his action, here "Approve". The "Doc-approval" interface appears, the procedure is displayed on the screen. The Director has two options: Agreement, Refusal

4.3.1/ If the Director chooses "Agreement":
The procedure is approved and will be published. The QC Manager and the Dept.Supervisor are notified by email that the request is closed and the procedure approved.

4.3.2/ If the Director chooses "Refusal":
The procedure is refused. The QC Manager and the Dept.Supervisor are notified by e-mail his/her request is closed and the procedure refused.

4.4/ if the QC Manager choose "Review":
The QC Manager wants the Dept.Supervisor to review his procedure. The Dept.Supervisor is notified by e-mail and accesses the "request follow up form" in WorkflowGen. He can consult the comments or/and the file the QC Manager would have attached, then he launches his action "Review". The "Doc-upload" interface is displayed and the Dept.Supervisor can upload the procedure he will have modified. Then He will click "submit the form" and again the QC Manager will be notified by e-mail that he must approve the procedure (the workflow loops back to step 4)

In any case, the QC Manager may add comments to explain or justify his choice and/or upload additonal files in WorkflowGen.

To complete his action, the QC Manager clicks "Submit the form".