The new employee integration process for companies of all sizes can be a complex task. Different departments need to interact, numerous accesses need to be granted, office supplies have to be ordered, etc. By using WorkflowGen you can significantly improve the efficiency and reduce the complexity of this process.
When a new employee is hired, the Hiring Manager will initially fill out a form containing the new employees’ information as well as the various requirements from the different departments.
Each department for which requirements have been requested will automatically receive a checklist to complete.
They have the option to save the information entered in the form and come back to it at a later time. This is extremely useful in the case where not all information was available when initially completing the form.
For every action to be completed, WorkflowGen sends automatic email notifications to the corresponding users. If a lead time was specified on a specific action, WorkflowGen can automatically send overdue email notification to the implicated users or to any other user in the system.
Once all requirements have been fulfilled and the checklists completed, they forward their completed form to the Hiring Manager for final review.
The Hiring Manager reviews and approves the various department checklists and completes the new employee integration process.
Once the process completed, the information in the various forms can automatically be exported to an external HR system using the automatic system action. This way the information remains readily available for referencing and for employee account modifications or termination.
General Form
Here is an example of the initial form filled out by the Hiring Manager. The look & feel can be fully customized.
IT Form
Here is an example of the form being filled out by the IT department. The employee information entered in the initial form is automatically populated in all department forms. The IT employee can save his partially completed form as a draft and complete it at a later time.
The WorkflowGen BPM / Workflow software key benefits
New Employee Integration